Privacy Policy

Privacy Policy

Alongside our Terms and Conditions, this privacy policy sets out how Battle Systems uses and protects any information that you give Battle Systems when you use this website.

Battle Systems is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
Battle Systems may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you accept any changes.

This notice applies to personal information that we collect in connection with our website, as well as via other sites operated by us from time to time including Kickstarter, Gamefound and our various social media accounts (“Websites”).

This notice also applies to personal information that is collected from you directly via email, telephone, in person, or by any other means.

The data controller of your personal information collected through the Websites is Battle Systems Ltd, 36 Jersey Close, Redditch, Worcestershire, B98 9LS, United Kingdom.

The Information We Hold

We may collect, store, and use the following categories of your personal information:

  • Personal contact details such as name, title, address, email address and telephone number.
  • Date of birth.
  • Country and language.
  • Bank account, credit/debit card and payment information.
  • Details of purchases and transactions carried out through the Websites and fulfilled by us.
  • Information submitted as part of a competition operated through the Websites.
  • Information submitted as part of a survey operated through the Websites.
  • Records of correspondence with you whether by telephone, email, social media or otherwise.
  • Telephone call information, including call recordings, phone number and length of call.
  • Social media profile information, including profile name and picture.
  • Photographs.
  • Details of your visits to the Websites, and information about how your device has interacted with our Websites, including search and browsing history, the pages accessed and links clicked.
  • Information collected automatically from your device, including IP address, device type, operating system, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information.

How We Collect Information

We collect information that you provide voluntarily. Certain parts of our Websites may ask you to provide personal information voluntarily, to register an account with us, to place an order with us, to subscribe to marketing communications from us, and/or to submit enquiries to us. We also collect information that you provide voluntarily to our team, whether in writing or by telephone or email.
The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.

We also collect some information automatically when you visit the Websites. Collecting this information enables us to better understand the visitors who come to our Websites, where they come from, and what content on our Websites is of interest to them.

Some of this information may be collected using cookies and similar tracking technology. We use cookies and similar tracking technology (collectively, “Cookies”) to collect and use personal information about you, including to serve internet-based advertising. You have the right to decide whether to accept or reject cookies. You can set or amend your web browser controls to accept or refuse cookies. If you choose to reject cookies, you may still use our website though your access to some functionality and areas of our website may be restricted. As the means by which you can refuse cookies through your web browser controls vary from browser-to-browser, you should visit your browser’s help menu for more information.

What We Need your Information For

The situations in which we will process your personal information are listed below:

  • To create an account to allow you to review and amend the information we hold on you as well as to track details of your historic orders.
  • To ensure that the Websites are presented in the most effective manner for you and your device.
  • To send you newsletters or provide you with information, products or services that you request from us, or which we feel may interest you.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To process refunds.
  • To interact with you and handle and respond to communications with you.
  • To promote customer interactions, activities and engagement.
  • To notify you about changes to our service.
  • To contact you and to update you in respect of any partially complete or incomplete orders you have made.
  • To operate competitions on the Websites and communicate with entrants.
  • To obtain and analyse your feedback as part of customer surveys.
  • To analyse customer behaviour and purchases within the Websites and improve the quality and relevance of our Websites to our visitors.
  • To facilitate the improvement and optimisation of our services to you.
  • To store information about your preferences to allow us to customise our site and newsletters according to your individual interests.
  • To monitor delivery and viewing of our newsletters to facilitate the improvement and optimisation of the delivery of the newsletter to you.
  • To handle any disputes which we may have with you.
  • To detect and/or prevent illegal or undesirable activities within the Websites.
  • Training purposes.

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it, such as: (i) for the purpose of performing a contract with you, (ii) where the processing is in our legitimate interests and not overridden by your rights, iii) where we have your consent to do so, or (iv) where we have a legal obligation to collect personal information from you.

If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be for our legitimate commercial interest, to operate the Websites and make these available to you as necessary to provide our products and services to you, for interacting with you, responding to your queries and maintaining good customer relations, for monitoring our communications with you, analysing customer behaviour and purchases, undertaking and optimising marketing and contacting you in respect of incomplete orders, obtaining customer feedback, handling disputes, staff development and for the purposes of detecting or preventing illegal or undesirable activities. We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are.

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent where this is required or permitted by law.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us.

What if You Don’t Provide Your Information?

If you fail to provide certain information when requested we may not be able to perform any contract we have entered into with you, or we may be prevented from complying with our legal obligations.

How We Secure Your Information

We have put in place appropriate technical and organisational measures to prevent your personal information from being accidentally lost, used, accessed, altered or disclosed. The measures we use include:

  • Site access – only authorised personnel are able to gain access to premises where your information is being processed.
  • IT access – only authorised personnel are able to gain access to your information stored electronically within our systems. This includes the use of appropriate passwords, technology and security measures to ensure secure storage of your information.
  • Training – delivery of ongoing data protection and IT security training to all staff handling your information.

Who We Share Your Information With

We share your personal information with third parties who provide services to us. The following activities all involve the processing of personal information and are carried out by third party service providers: website hosting, website analytics, payment processing, order fulfilment and delivery, email newsletters and marketing campaigns, use of social media platforms, Kickstarter and pledge managers, accountancy services, and file sharing. Please contact us for further information.

All service providers are required to take appropriate security measures to protect your personal information. We do not allow third party service providers to use your information for their own purposes. We only permit them to process your personal data for specified purposes in accordance with our instructions.

We may also need to share your information with a law enforcement body, regulator, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any person.

How Long We Keep Your Information

We only retain your information for as long as necessary for the purposes described above, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which it has been processed, and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

Your Rights

Under certain circumstances, by law you have the right to:

  • Request access to a copy of the personal information we hold about you
  • Request correction of any incomplete or inaccurate information we hold about you
  • Request erasure of information where there is no good reason for continued processing
  • Object to processing of your information where we are relying on a legitimate interest to process your information.
  • Where we are processing your information for a particular purpose based on your consent, you have the right to withdraw your consent at any time.
  • Request restriction to suspend our processing of your personal information.
  • Request transfer of your personal information to another party which you have provided to us.
  • Opt out of marketing communications which we send you at any time.

If you want to exercise any of these rights please contact us.

Please note that we may need to request information from you to confirm your identity and establish your entitlement to these rights.

If you are not satisfied with our processing of your personal information, you also have the right to make a complaint to the relevant supervisory authority.

Staying Up to Date

It is important that the personal information we hold about you is accurate and current. Please contact us immediately and inform us of any changes to the personal information which we hold about you.

Changes to this Policy

We may update this policy from time to time. When we do, we will take appropriate measures to inform you, consistent with the significance of the changes. We will obtain your consent to any material changes if and where this is required by law.

Contact Us

If you have any questions, complaints or requests please contact customerservice@battlesystems.co.uk.